Privacy Policy

How CivicVoice handles your data.

Last updated: May 3, 2026

Introduction

This privacy policy explains how civic-meeting-public-comment-drafter.hub2.day (“the site,” “we,” or “us”) handles information when you use CivicVoice: Public Comment Drafter for Local Meetings. The site is a focused, independent web utility that helps residents prepare public comments for city council, school board, HOA, and similar local meetings.

Information We Collect

Browser-Local Project Inputs

When you draft a comment, the text and options you enter are processed in your browser and stored locally on your device (for example, using browser local storage). We do not automatically receive or store the content of your drafts on our servers unless you explicitly choose to send it to us (for example, by using a contact form or email).

Contact Email

If you contact us at hello@civic-meeting-public-comment-drafter.hub2.day, we will see the information you provide in your message (such as your email address and message content). We use this only to respond to your request and for related follow-up.

Server and Security Logs

Our hosting provider may automatically collect limited technical information in server logs, such as IP addresses, request timestamps, browser type, referring pages, and error details. These logs are used for security, troubleshooting, and to protect the site from abuse.

Cookies and Local Storage

The site may use cookies and similar technologies (including local storage) to:

  • Remember your preferences and settings.
  • Support core functionality, such as saving drafts in your browser.
  • Deliver and measure advertising, including via Google AdSense.

Where required by law, we will ask for your consent before using non-essential cookies or similar technologies.

Google AdSense and Advertising

This site uses Google AdSense to display ads. Google and its partners may use cookies and similar technologies to:

  • Serve ads based on your prior visits to this site or other sites.
  • Measure ad performance and limit how often you see an ad.

Depending on your location, you may see a consent prompt that lets you choose whether to accept personalized advertising cookies. You can also manage your ad personalization settings through:

Legal Bases and Regional Rights

GDPR / EEA / UK

If you are located in the European Economic Area or the United Kingdom, we rely on appropriate legal bases to process personal data, such as:

  • Your consent (for example, for non-essential cookies or advertising).
  • Legitimate interests (for example, security, fraud prevention, and improving the site).

You may have rights under applicable law, including the right to access, correct, or delete your personal data, to object to or restrict certain processing, and to withdraw consent at any time. To exercise these rights, contact us at hello@civic-meeting-public-comment-drafter.hub2.day.

CCPA / CPRA (California)

If you are a California resident, you may have rights under the CCPA/CPRA, such as the right to know what personal information is collected, to request deletion, and to opt out of the “sale” or “sharing” of personal information as defined by law. To submit a request, contact us at hello@civic-meeting-public-comment-drafter.hub2.day.

Service Providers

We may use third-party service providers for hosting, analytics, and advertising. These providers may process limited technical data (such as IP addresses and log information) on our behalf, under appropriate contractual and technical safeguards.

Data Retention

We retain personal data only as long as necessary for the purposes described in this policy, or as required by law. For example:

  • Server logs are typically retained for a limited period for security and troubleshooting.
  • Information you send by email is retained as long as needed to handle your request and for reasonable follow-up.
  • Browser-local data remains on your device until you clear it or delete the site data.

Children’s Privacy

This site is not directed to children under 13 (or the applicable age in your jurisdiction). We do not knowingly collect personal information from children. If you believe a child has provided personal information to us, please contact us so we can take appropriate steps.

Security

We take reasonable technical and organizational measures to protect information against unauthorized access, loss, or misuse. No method of electronic storage or transmission is completely secure, and we cannot guarantee absolute security.

Third-Party Links

The site may link to external websites or resources. We are not responsible for the privacy practices or content of those third parties. We encourage you to review their privacy policies.

International Processing

If you access the site from outside the jurisdiction where it is operated, please be aware that your information may be transferred to, stored, and processed in another country. We take steps to ensure appropriate safeguards are in place where required by law.

Changes to This Policy

We may update this privacy policy from time to time. When we do, we will update the “Last updated” date at the top of this page. Continued use of the site after changes indicates your acceptance of the revised policy.

Contact

If you have questions or requests about this privacy policy or your data, please contact us at hello@civic-meeting-public-comment-drafter.hub2.day.